Privacy Policy

GHAIR Privacy Policy

Effective Date: 06 August 2026
Last Updated: 06 August 2026

1. Introduction

1.1 Who We Are

Global House of Australian Independent Research (GHAIR) (“GHAIR”, “we”, “our”, or “us”) is an Australian-based research and training support platform committed to protecting your privacy and handling your personal information responsibly.

1.2 Purpose of This Policy

This Privacy Policy explains how we collect, use, disclose, store, and protect your personal information when you:

  • Visit our website
  • Interact with us through social media
  • Submit enquiries through Facebook or Instagram Lead Ads
  • Communicate with us via WhatsApp, email, or other digital platforms
  • Use any services offered through our platform

Meta requires Lead Ads to include a clear statement that submitted data is governed by your privacy policy and a link to that policy.[iubenda]

1.3 Acceptance

By accessing our website or providing your personal information, you agree to the collection and use of your information in accordance with this Privacy Policy and applicable privacy laws.

2. About GHAIR

2.1 Our Platform

Global House of Australian Independent Research (GHAIR) is an Australian-based research and training support platform dedicated to supporting students, researchers, academics, professionals, and institutions worldwide in achieving excellence in education, research, innovation, and career development.

2.2 Areas of Support

Our platform provides information, guidance, training, and support relating to:

  • Scholarships and funding opportunities
  • University admissions
  • Master’s, PhD, and research degree admissions
  • Research opportunities
  • Postdoctoral positions and fellowships
  • Research and academic job opportunities
  • Academic mentoring and career guidance
  • Educational training, webinars, seminars, and workshops
  • Computational research project design and development
  • Research methodology, scientific writing, grant proposal development, and publication guidance
  • Collaborative volunteer research initiatives that promote innovation, knowledge sharing, and academic development

2.3 Computational Research Scope

GHAIR particularly supports computational and interdisciplinary research fields, including:

  • Computational Biomedical Engineering
  • Computational Biology
  • Artificial Intelligence
  • Mathematical Modelling
  • Medical Imaging
  • Data Science
  • Bioinformatics
  • Other interdisciplinary computational research areas

Computational research may involve mathematical models, computer simulations, artificial intelligence, data analysis, optimisation techniques, software tools, and computational algorithms.

2.4 Activities We Do Not Conduct

Our platform does not conduct:

  • Laboratory experiments
  • Clinical trials
  • Animal experiments
  • Human participant experiments
  • Medical diagnosis or treatment
  • Experimental procedures involving direct intervention

3. Research Support Services

3.1 Services We May Provide

As part of our platform, GHAIR may assist students and researchers with:

  • Developing research ideas and project concepts
  • Designing computational research projects
  • Mathematical modelling and computer simulation of biological, medical, engineering, and scientific systems
  • Artificial intelligence, machine learning, data analysis, optimisation, and computational modelling
  • Scientific writing and manuscript preparation
  • Research methodology guidance
  • Literature reviews, systematic research planning, and computational study design
  • Publication support for submission to reputable international peer-reviewed journals
  • Collaborative volunteer research projects for educational and academic development

3.2 Service Limitations

GHAIR’s research support is limited to computational, theoretical, simulation-based, and data-driven research.

3.3 No Guarantee

Participation in our activities does not guarantee publication, funding, admission, employment, or acceptance by any university, funding body, journal, or organisation.

4. Information We Collect

4.1 Personal Information

Depending on your interaction with GHAIR, we may collect:

  • Full name
  • Email address
  • Mobile number or WhatsApp contact details if voluntarily provided through communication channels
  • Country of residence
  • Nationality
  • Educational qualifications
  • University information
  • Research interests
  • Academic background
  • Curriculum Vitae (CV) or Resume
  • LinkedIn profile, if voluntarily provided
  • Google Scholar profile, if voluntarily provided

4.2 Information You Provide Voluntarily

We may collect information that you voluntarily provide, including:

  • Messages and enquiries
  • Scholarship preferences
  • Research interests
  • Uploaded documents
  • Application information
  • Survey responses
  • Feedback
  • Registration details for webinars, seminars, workshops, or training programmes

4.3 Technical Information

When you visit our website, we may automatically collect:

  • IP address
  • Browser type
  • Device information
  • Operating system
  • Website usage statistics
  • Date and time of access
  • Cookies and similar technologies

5. How We Collect Information

5.1 Direct Collection

We may collect your information when you:

  • Visit our website
  • Send us an email
  • Contact us through LinkedIn, Facebook, Instagram, or WhatsApp
  • Register for webinars, seminars, workshops, or training sessions
  • Subscribe to newsletters
  • Request scholarship or admission guidance
  • Submit your CV or Resume
  • Participate in surveys, competitions, or promotional campaigns

5.2 Social Media and Lead Forms

We may also collect your information when you:

  • Submit a Facebook or Instagram Lead Form
  • Contact us through Facebook Messenger
  • Join our WhatsApp Channel
  • Interact with our official social media pages

Lead Ad data should be used only for the purpose disclosed in the form and linked privacy notice.

6. How We Use Your Information

6.1 Main Uses

We may use your information to:

  • Respond to your enquiries and requests
  • Provide scholarship guidance and admission information
  • Share scholarships, fellowships, internships, postdoctoral positions, and research job opportunities
  • Assess your eligibility for educational, research, or training opportunities
  • Register you for webinars, seminars, workshops, or training programmes
  • Provide academic mentoring and consultation
  • Support research collaboration and volunteer research initiatives
  • Assist with research project design and development
  • Provide scientific writing, publication, and research methodology guidance
  • Send newsletters, educational updates, and promotional communications
  • Improve our website, platform, and services
  • Conduct surveys and research to improve our programmes
  • Provide customer support
  • Comply with applicable legal and regulatory obligations

6.2 Legal Basis Where Applicable

Where required by applicable law, we may rely on:

  • Your consent
  • Our legitimate interests
  • Compliance with legal obligations

6.3 Purpose Limitation

We do not use personal information collected through Meta Lead Ads or similar forms for unrelated purposes without further consent where required by law. This is consistent with Lead Ads privacy expectations.

7. Facebook and Instagram Lead Ads

7.1 Data Collected Through Lead Forms

If you submit your information through a Facebook or Instagram Lead Form, your information is collected solely for the purposes described in that form and in this Privacy Policy.

7.2 How We Use Lead Data

We may use this information to:

  • Contact you regarding scholarships
  • Contact you regarding admissions
  • Share research opportunities
  • Share fellowship and internship opportunities
  • Provide educational guidance
  • Respond to your enquiries

7.3 Privacy Commitments for Lead Ads

We do not sell or rent information collected through Facebook or Instagram Lead Ads.

We use Lead Ad data only for the purposes stated in the form, this Privacy Policy, and applicable law.

7.4 Sensitive Information

We do not intentionally collect sensitive personal information through Meta Lead Ads forms unless clearly required, lawfully permitted, and expressly disclosed.

8. WhatsApp Communications

8.1 How We Use WhatsApp

If you communicate with us through WhatsApp or follow the official GHAIR WhatsApp Channel, we may use your contact information and messages to:

  • Respond to your enquiries
  • Share scholarship announcements
  • Share admission updates
  • Share research opportunities
  • Share postdoctoral positions
  • Share fellowship opportunities
  • Share research jobs
  • Share educational events, webinars, and training programmes
  • Provide customer support

8.2 Channel Privacy

Joining our official WhatsApp Channel does not automatically share your phone number with other followers.

8.3 Message Retention

Messages sent directly to GHAIR through WhatsApp may be retained to improve customer support and service quality.

8.4 Opt-Out

You may stop receiving updates at any time by leaving the WhatsApp Channel or contacting us to request that we discontinue communications.

8.5 Limited Use

We use WhatsApp-related contact information only for communications related to GHAIR’s services and not for unrelated profiling or reuse without appropriate consent.

9. Email Communications

9.1 Types of Emails We May Send

If you provide your email address, we may send you:

  • Scholarship updates
  • University admission announcements
  • Research opportunities
  • Fellowship announcements
  • Internship opportunities
  • Educational newsletters
  • Event invitations
  • Platform updates

9.2 Unsubscribe

You may unsubscribe from promotional emails at any time by following the unsubscribe instructions included in our emails or by contacting us directly.

10. Cookies and Similar Technologies

10.1 Use of Cookies

Our website may use cookies and similar technologies to:

  • Improve website performance
  • Analyse visitor’s behaviour
  • Remember user preferences
  • Enhance your browsing experience
  • Improve our platform and services

10.2 Analytics and Advertising Tools

We may also use third-party tools such as analytics or advertising technologies, including services provided by Meta or Google, to understand website traffic and improve communications and outreach.

10.3 Browser Controls

You may disable cookies through your browser settings; however, some website features may not function correctly if cookies are disabled.

11. Sharing Your Information

11.1 Our General Rule

We respect your privacy. We do not sell, rent, or trade your personal information.

11.2 Limited Sharing Situations

Your information may only be shared:

  • With your consent
  • With universities, funding bodies, research collaborators, or partner organisations when you request assistance or authorise us to do so
  • With trusted service providers assisting us in operating our platform
  • Where required by Australian law or legal authorities
  • To protect our legal rights or investigate suspected unlawful activities

11.3 Safeguards

Where we share information with service providers or partners, we take reasonable steps to ensure that the information is handled securely and only for authorised purposes.

12. Data Security

12.1 Security Measures

We implement appropriate administrative, technical, and organisational safeguards to protect your personal information against:

  • Unauthorised access
  • Loss
  • Misuse
  • Alteration
  • Disclosure
  • Destruction

12.2 Limitation of Security

While we take reasonable precautions, no internet transmission or electronic storage system can be guaranteed to be completely secure.

13. Data Retention

13.1 Retention Period

We retain personal information only for as long as necessary to:

  • Delivery of our services
  • Respond to enquiries
  • Meet legal and regulatory obligations
  • Resolve disputes
  • Improve our platform and customer support

13.2 Deletion and Anonymisation

When information is no longer required, it will be securely deleted or anonymised where appropriate.

14. Third-Party Services

14.1 External Platforms

Our platform may use or link to third-party services including:

  • Facebook
  • Instagram
  • LinkedIn
  • WhatsApp
  • Google Analytics
  • Google Forms
  • Zoom
  • Microsoft Teams
  • YouTube

14.2 Third-Party Policies

These third-party services operate under their own privacy policies, and users should review those policies before providing personal information.

15. Your Rights

15.1 Your Privacy Rights

Subject to applicable privacy laws, you may request to:

  • Access your personal information
  • Correct inaccurate or incomplete information
  • Update your personal information
  • Request deletion of your personal information where permitted by law
  • Withdraw consent for marketing communications
  • Request a copy of the personal information we hold about you

15.2 Additional Jurisdictional Rights

Depending on your location, you may also have rights to object to certain processing or request data portability under applicable law.

15.3 How to Exercise Your Rights

To exercise these rights, please contact us using the details below. We may need to verify your identity before processing your request.

16. Children’s Privacy

16.1 Age Scope

Our platform is not specifically directed to children under the age of 16.

16.2 Collection from Children

We do not knowingly collect personal information from children without appropriate parental or guardian consent where required by law.

17. International Users

17.1 Cross-Border Processing

As GHAIR operates a global research and training support platform, your personal information may be processed or stored in Australia or other countries where our trusted service providers or partners operate.

17.2 Applicable Safeguards

Where required, we will take reasonable steps to ensure that cross-border handling of personal information is managed in accordance with applicable privacy laws.

18. Changes to This Privacy Policy

18.1 Updates

We may update this Privacy Policy from time to time to reflect changes in our platform, legal requirements, or business practices.

18.2 Notice of Changes

The updated version will be published on this page together with the revised “Last Updated” date.

We encourage users to review this Privacy Policy periodically.

19.Authorship and Research Outputs

19.1. Purpose and Scope

19.1.1 Purpose

This section sets out how GHAIR approaches authorship, contribution, and recognition for research outputs arising from activities supported by GHAIR.

19.1.2 Scope

It applies to research publications, conference papers, preprints, technical reports, review articles, and other scholarly outputs where GHAIR mentors, staff, volunteers, or collaborators contribute to the work.

19.2. Nature of GHAIR’s Role

19.2.1 Consultant and Mentor

GHAIR primarily acts as a consultant, mentor, research support platform, and collaborative academic support provider.

19.2.2 No Guarantee

GHAIR does not guarantee authorship, publication, funding, admission, employment, or acceptance by any journal, university, institution, or organisation.

19.3. Authorship Principles

19.3.1 International Standards

Authorship on any research output supported by GHAIR will follow internationally recognised guidelines and relevant institutional policies, including ICMJE recommendations and COPE guidance.

19.3.2 Criteria for Authorship

Inclusion as an author generally requires all of the following: substantial contribution to the conception or design of the work, or to acquisition, analysis, or interpretation; involvement in drafting the work or critically revising it; final approval of the version to be published; and agreement to be accountable for the work.

19.3.3 Non-Author Contributions

Contributors who do not meet authorship criteria should normally be acknowledged rather than listed as authors, depending on discipline norms and journal requirements.

19.4. GHAIR Contributions and Recognition

19.4.1 Co-Authorship

Where GHAIR mentors, staff, volunteers, or collaborators make contributions that meet accepted authorship criteria, they may be included as co-authors, subject to agreement among contributors and compliance with journal and institutional requirements.

19.4.2 Acknowledgements

Where GHAIR’s contribution does not meet authorship criteria, recognition may instead be provided through acknowledgements or contributor ship statements, where appropriate.

19.5. Authorship Order and Changes

19.5.1 Agreement Before Submission

Authorship orders should be discussed openly and agreed among all contributors before manuscript submission. ICMJE states that byline order should be decided collectively by the author group.

19.5.2 Post-Submission Changes

Any changes to the author list, order of authors, or contribution descriptions after submission should follow journal or publisher requirements and normally require explanation and agreement from all affected authors.

19.5.3 No Unilateral Changes

GHAIR does not claim unilateral authority to add, remove, or re-order authors without the knowledge and agreement required by applicable journal, institutional, and ethical standards. This is consistent with mainstream publication ethics expectations.

19.6. Contributor Responsibilities

19.6.1 Accuracy and Integrity

All contributors are responsible for ensuring that their claimed contributions are accurate and that the work complies with relevant research integrity, academic, legal, and ethical requirements.

19.6.2 Corresponding Author Responsibilities

The corresponding author or submission lead should ensure that all contributors who meet authorship criteria are appropriately recognised, that all authors approve the final version, and that authorship discussions are documented where appropriate.

19.7. Dispute Resolution

19.7.1 Good-Faith Discussion

Authorship concerns or disputes should first be addressed through fair and documented discussion among the research team.

19.7.2 Institutional or Journal Processes

If disputes cannot be resolved informally, they may need to be handled through the relevant institution’s research integrity process or the journal or publisher’s authorship dispute procedures.

19.8. Relationship with Other Policies

19.8.1 Related Policies

This Authorship and Research Outputs section should be read together with:

  • GHAIR’s Privacy Policy
  • Any Terms and Conditions or service agreements
  • Applicable institutional, funder, and journal policies

19.8.2 Priority of External Requirements

If there are any inconsistency, applicable laws, institutional policies, and journal or publisher requirements will take precedence.

20. Contact Us

If you have any questions about this Privacy Policy or how we collect, use, disclose, or protect your personal information, please contact us:

20.1 Contact Details

20.2 Response

We will make reasonable efforts to respond to your enquiry promptly.